Latest posts by Kyle Beckman (see all)
- Managing shared mailboxes in Office 365 with PowerShell - Thu, May 5 2016
- Managing shared mailboxes in Office 365 with the GUI - Wed, May 4 2016
- Installing and configuring the Enhanced Mitigation Experience Toolkit (EMET) - Wed, Mar 16 2016
Accessing user files ^
At some point, you’ll either need to access a user’s files in OneDrive for Business or give access to another user. To do this, you’ll need to go into the Office 365 Admin Center, click Admin, and then click SharePoint.
Office 365 admin center
Click User Profiles and then Manage User Profiles.
Manage User Profiles
In the Find Profiles text box, you’ll want to enter enough of the user’s name that we can find them in the directory. Click Find. We should get a list of users matching the search term.
Click the user that you want to modify, and then click “Manage site collection owners.”
Manage site collection owners
Add an Administrator as a Site Collection Administrator, and then click OK.
Site Collection Administrator
Click the user again, and then click Manage Personal Site.
Manage Personal Site
This will drop you into the Site Settings for the user. Click Documents and you’ll be dropped into the user’s OneDrive for Business.
OneDrive for Business folder
At some point, you may need the ability to search the files in an end user’s OneDrive for Business. The built-in eDiscovery feature in SharePoint will allow you to perform searches against those files. First, you’ll need to follow the process in “Accessing user files” for each user you need to search. Because each user has a site collection under https://tenantname-my.sharepoint.com, you’ll have to give either an Administrator or group Site Collection Administrator permissions on the user’s files. If you want to give access to a group rather than to a single user, you can go to Admin > Exchange. Then, go to Recipients > Groups. Click the Plus and Security group to add a new group.
Go to the SharePoint Admin center by clicking Admin > SharePoint.
Next, we’ll need to create a new Site Collection by clicking New > Private Site Collection.
Private Site Collection
Name the new eDiscovery Site Collection and pick a web site address. Click the Enterprise tab and choose eDiscovery Center. Pick an Administrator, set the storage quota to 1024, and click OK.
eDiscovery Site Collection
Now, go to https://tenantname.sharepoint.com/sites/eDiscoverycentername and click Create New Case.
Create New Case
Create a title, supply an address, and click Create.
Web Site Address
In the new case that has been created, click the New Item link.
New Item link
Name the set and then click the Add & Manage Sources link.
Add & Manage Sources
Add the path(s) of the user(s) you want to search, and then click OK.
Path of the user
Add a filter. eDiscovery will start returning files that meet the search criteria. Specify whether the files need an In-Place hold, and then click Save.
Add a filter
In Search and Export, click New Item.
Search and Export
Name your query and enter additional search terms (if necessary). Here, you can view and export files found during an eDiscovery.
View and export files
I have a few words of warning. First, in my experience, the search hasn’t been in real time. Some files appear almost instantly, whereas others show up a few minutes or hours later. Second, like I mentioned earlier, searching through your entire organization’s files in OneDrive for Business is a bit problematic at this point. For larger projects with groups of users, or at times when you know you’ll need to perform eDiscovery, encourage your users to use a Team Site or you’ll need to search each OneDrive.