- Managing shared mailboxes in Office 365 with PowerShell - Thu, May 5 2016
- Managing shared mailboxes in Office 365 with the GUI - Wed, May 4 2016
- Installing and configuring the Enhanced Mitigation Experience Toolkit (EMET) - Wed, Mar 16 2016
Reports are, by default, stored in C:\StorageReports\, but can be saved in other locations (see Part 2). In addition, reports can also be emailed to a server administrator when they are generated.
Unfortunately, you can’t edit the built-in reports. Most have parameters that can be configured; but, the report itself can’t be changed much. The good news is that reports support five different formats: DHTML, HTML, XML, CSV, and text. So, if you are looking to show something specific or you’re willing to build something by hand, FSRM should give you something you can use.
The supported FSRM reports
| Report | Available Parameters | Description |
| Duplicate Files | None | List files that have the same size and last modified date that appear to be duplicate files |
| File Screening Audit | Minimum Days SinceLast File Screening Event Specify User(s) | Lists events generated by file screens configured on the server. (See Part 4: File Screening Management) |
| Files by File Group | Specify File Group(s) | Lists files by type of file (executable, images, audio and video, etc.). |
| Files by Owner | Specify Owner(s) Specify File Name Pattern | Gives a list of files grouped by owner |
| Files by Property | Specify Classification Property Specify File Name Pattern | Lists files based on classification property |
| Folders by Property (New Server 2012 Report) | Specify Classification Property | Lists files based on classification property |
| Large Files | Minimum File Size (KB, MB, GB, or TB)Specify File Name Pattern | Gives a list of files that meet or exceed the file size that you specify (definitely my favorite report, especially on non-quota’ed shares) |
| Least Recently Accessed Files | Minimum Days Since File Was Accessed Specify File Name Pattern | Lists files that haven’t been accessed within the number of days you specify; (This report can come in very handing when deciding which data should be archived.) |
| Most Recently Accessed Files | Maximum Days Since File Was Accessed Specify File Name Pattern | Gives a list of files that have been accessed within the number of days you specify |
| Quota Used | Minimum Quota Percentage Used | Shows quotas that are higher than the percentage that you specify |
Generate a storage report
To run (or schedule) a report in the FSRM administrative tool, go to Storage Reports Management. On the right side, you can either run a report by clicking Generate Reports Now or schedule a report by clicking Schedule a New Report Task.
Schedule a New Report Task
In the Settings tab, set a report name, select which reports to generate, and which formats you want. The report parameters can also be set at this time if you need something other than the defaults. Just be aware that the default parameters are typically set to the most general setting and will result in rather long reports.
Storage Report Settings
In the Scope tab (Windows Server 2012 only), set which folders and kinds of data you want included.
Storage Report Scope
In the Delivery tab, configure whether you want the reports e-mailed and who you want them e-mailed to after they complete.
Storage Reports Delivery
And, last but not least, on the Schedule tab set when you would like your report to run.
Storage Report Schedule
In my next post I will cover FRSM Classifcation Management.
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Hello,
I know this is a bit old, but I thought I would ask anyway… the least accessed storage report option doesn’t appear to work out of the box. it appears to rely on the setting (NTFSDisableLastAccessUpdate) that is disabled for performance/backup reasons, per my googling..
do you have any experience dealing with this setting and the ramifications of enabling the setting?
Thanks for the info. Any ideas on how to remove STORAGEREPORTS. Its taking up 60GB on our server for logs, which to me, on a system that is on RAID is now 120GB of space taken up. When you try and delete StorageReports folder items, they are removed but the size of the folder is increased not decreased. Is rebuilding our only option to remove logs?
Hello,
I am having an issue when I try to generate reports – File by Owner.
Appears an event ID #0 and no clear identify about the error on Event Viewer.
The issue occurs on all the FSRM in the environment. So I verified the PreReqs and it’s all ok.
Could you help me?
Thank you in advance!
Hello,
I have configured FSRM to monitor a shared volume that contains folders of domain usernames.
My goal is to have weakly report that lists the quotas that exceede 95%.
So I select only quota usage in setting tab and I set 95 in “edit parameters…”
For testing I filled a folder in a way that exceeded my 95% but the report doesn’t show what I expect. Why?
What I miss?
thank you
showing powershell methods of creating reports woudl have been useful!
Can we remove the C:\StorageReports\ folder to clean up space, i tried and its not deleting