The reports feature is another feature in FSRM that I can’t live without. Reports in FSRM can be run on an ad hoc basis, scheduled to run on regular intervals, on generated upon quota/file screening events.

Reports are, by default, stored in C:\StorageReports\, but can be saved in other locations (see Part 2). In addition, reports can also be emailed to a server administrator when they are generated.

Unfortunately, you can’t edit the built-in reports. Most have parameters that can be configured; but, the report itself can’t be changed much. The good news is that reports support five different formats: DHTML, HTML, XML, CSV, and text. So, if you are looking to show something specific or you’re willing to build something by hand, FSRM should give you something you can use.

The supported FSRM reports ^

ReportAvailable ParametersDescription
Duplicate FilesNoneList files that have the same size and last modified date that appear to be duplicate files
File Screening AuditMinimum Days SinceLast File Screening Event
Specify User(s)
Lists events generated by file screens configured on the server. (See Part 4: File Screening Management)
Files by File GroupSpecify File Group(s)Lists files by type of file (executable, images, audio and video, etc.).
Files by OwnerSpecify Owner(s)
Specify File Name Pattern
Gives a list of files grouped by owner
Files by PropertySpecify Classification Property
Specify File Name Pattern
Lists files based on classification property
Folders by Property (New Server 2012 Report)Specify Classification PropertyLists files based on classification property
Large FilesMinimum File Size (KB, MB, GB, or TB)Specify File Name PatternGives a list of files that meet or exceed the file size that you specify (definitely my favorite report, especially on non-quota’ed shares)
Least Recently Accessed FilesMinimum Days Since File Was Accessed
Specify File Name Pattern
Lists files that haven’t been accessed within the number of days you specify; (This report can come in very handing when deciding which data should be archived.)
Most Recently Accessed FilesMaximum Days Since File Was Accessed
Specify File Name Pattern
Gives a list of files that have been accessed within the number of days you specify
Quota UsedMinimum Quota Percentage UsedShows quotas that are higher than the percentage that you specify

Generate a storage report ^

To run (or schedule) a report in the FSRM administrative tool, go to Storage Reports Management. On the right side, you can either run a report by clicking Generate Reports Now or schedule a report by clicking Schedule a New Report Task.

Schedule a New Report Task

Schedule a New Report Task

In the Settings tab, set a report name, select which reports to generate, and which formats you want. The report parameters can also be set at this time if you need something other than the defaults. Just be aware that the default parameters are typically set to the most general setting and will result in rather long reports.

Storage Report Settings

Storage Report Settings

In the Scope tab (Windows Server 2012 only), set which folders and kinds of data you want included.

Storage Report Scope

Storage Report Scope

In the Delivery tab, configure whether you want the reports e-mailed and who you want them e-mailed to after they complete.

Storage Reports Delivery

Storage Reports Delivery

And, last but not least, on the Schedule tab set when you would like your report to run.

Storage Reports Schedule

Storage Report Schedule

In my next post I will cover FRSM Classifcation Management.

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6 Comments
  1. JJ 3 years ago

    Hello,

    I know this is a bit old, but I thought I would ask anyway...  the least accessed storage report option doesn't appear to work out of the box.  it appears to rely on the setting (NTFSDisableLastAccessUpdate) that is disabled for performance/backup reasons, per my googling..

    do you have any experience dealing with this setting and the ramifications of enabling the setting?

    2+

  2. Michael 2 years ago

    Thanks for the info. Any ideas on how to remove STORAGEREPORTS. Its taking up 60GB on our server for logs, which to me, on a system that is on RAID is now 120GB of space taken up. When you try and delete StorageReports folder items, they are removed but the size of the folder is increased not decreased. Is rebuilding our only option to remove logs?

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  3. Marco Lima 2 years ago

    Hello,

    I am having an issue when I try to generate reports - File by Owner.

    Appears an event ID #0 and no clear identify about the error on Event Viewer.

    The issue occurs on all the FSRM in the environment. So I verified the PreReqs and it's all ok.

    Could you help me?

    Thank you in advance!

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  4. andrea cappini 2 years ago

    Hello,

    I have configured FSRM to monitor a shared volume that contains folders of domain usernames.

    My goal is to have weakly report that lists the quotas that exceede 95%.

    So I select only quota usage in setting tab and I set 95 in "edit parameters..."

    For testing I filled a folder in a way that exceeded my 95% but the report doesn't show what I expect. Why?

    What I miss?

    thank you

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  5. Thomas Lee 1 year ago

    showing powershell methods of creating reports woudl have been useful!

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  6. rameesh meshad 1 year ago

    Can we remove the C:\StorageReports\ folder to clean up space, i tried and its not deleting

    0

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