- Managing shared mailboxes in Office 365 with PowerShell - Thu, May 5 2016
- Managing shared mailboxes in Office 365 with the GUI - Wed, May 4 2016
- Installing and configuring the Enhanced Mitigation Experience Toolkit (EMET) - Wed, Mar 16 2016
There are two kinds of quotas: soft quotas and hard quotas. A soft quota means that the disk space limits are not enforced. A user will be allowed to go over the quota and will not be prevented from adding additional data. Soft quotas are good for monitoring usage and generating notifications. A hard quota means that disk space limits are enforced. A user will not be allowed to store data beyond what has been allowed in the quota. Hard quotas are used for controlling disk space usage especially in SLA situations where customers pay for set blocks of storage.
In the FSRM administrative tool, go to Quota Management then Quotas. Click Create Quota…
FSRM Create Quotas
In our example, we’ll be applying a quota to a departmental file share for the Marketing department. I’ve already selected the folder that is shared to the department: D:\Shares\marketing. Microsoft recommends using quota templates for generating quotas rather than setting everything manually every time. My experience has been that this is, by far, the best way to set up quotas. In the example, I’ve used the ‘100 MB Limit’ as the template.
FSRM Create a Quota
The important thing to remember with the templates is that they are just that, templates. You’re not stuck with any of the settings in the templates once you select one and create the quota. You can go in at any point and tweak the settings without being permanently stuck with the settings from the template.
From the Quota Properties screen, you can change the disk space limit and control whether this is a hard or a soft quota. You can also make changes to the notifications that end users receive when the quota starts reaching your pre-determined thresholds.
FSRM Quota Properties
Threshold warnings are sent via email. They use the administrator email address we configured earlier in Part 2 and the email address (from Active Directory) of the user that reached the threshold. Whenever possible, I like to go into the Additional E-mail Headers… and add someone who can be considered an owner of the share so that someone else can be aware that the share is reaching its quota. I also like to completely ditch the entire message body and re-write it into something that is understandable for someone that isn’t technical. It is still useful to keep troubleshooting information in the email for IT; but, my experience has been that most people either ignore the quota warning or simply don’t know what to do with it if you use the pre-configured verbiage.
FSRM Additional E-Mail Headers
Setting user quotas in FSRM isn’t as straightforward as shares, but it can be done. First, we’ll start off in the FSRM administrative tool, Quota Management then Quotas. Click Create Quota. In the example, I’ve set the Quota path to D:\Users and set the Auto apply template and create quotas on existing and new subfolders option.
FSRM Auto Apply Template
After clicking create, you’ll be taken back to the main screen of the FSRM administrative tool. To get the quotas to show up, you’ll need to click the Refresh option.
FSRM - Refresh Quotas
As new users are added, they will be given the same quota template that you specified earlier. Should you need to change everyone’s quota (say after a storage upgrade), you can select the user share’s quota entry, and choose Edit Quota Properties. When you choose a new template, you’ll be given several options that, honestly, make very little sense. Here are the translations:
Apply auto apply quota only to derived quotas that match the original auto apply quota. – Translation: All existing quotas are changed to the new quota unless they have been changed. (This means any users/folders that you’ve given more quota space will not receive new quotas.) All new folders created will have the new quota applied.
Apply auto apply quota to all derived quotas. – Translation: All existing quotas are changed to the new quota. (This includes any individual or one-off changes you may have made to individual folders/users.) All new folders created will have the new quota applied.
Do not apply auto apply quota to derived quotas. – Translation: Existing quotas are not changed. All new folders created will have the new quota applied.
Update Quotas Derived from Auto Apply Quota
In my next post I will cover File Screening.